Art Show Rules
Location & Schedule
The JordanCon Art Show and Print Shop will be held in the Dealer Hall and will be open the same hours as the Dealer Hall. All times shown are in Eastern Time.
• Friday, April 21, 2017: Artist check-in is from 10 AM until 2 PM. The Art Show opens at 2:30 PM on Friday and closes promptly at 7 PM. Bidding for the Silent Auction begins when the Art Show opens. Prints can also be purchased from the Print Shop during normal Art Show hours.
• Saturday, April 22: Open 10 AM - 7 PM. Voting for Art Show Awards and the Art Show's Silent Auction will both end at 7 PM.
• Sunday, April 23: 10 AM – 2:30 PM. Artist checkout begins after the Art Show closes to the public and takes place from 3:30 PM until 4:30 PM.
Teardown of the show begins promptly at 4:30 PM on Sunday, April 23. Any art remaining in the room at this time will be removed by the Art Show staff to facilitate tear down. If you are an attending artist and haven't removed your art and any remaining prints in the Print Shop before 4:30 PM, our staff and volunteers will show the utmost care when removing your artwork, but please be aware that we are not responsible for any damage that occurs.
Note: If you won’t be attending JordanCon yourself, you can find additional rules pertaining to Mailed-In Art at the bottom of this list.
- JordanCon reserves the right to refuse to display any artwork or prints at the sole discretion of the Art Show director(s). Works that are judged to be libelous, plagiaristic, obscene or detrimental to known persons and/or to well-known or trademarked characters will not be permitted. Only artists licensed by Tor Books or The Bandersnatch Group to produce and sell Wheel of Time art will be permitted to sell or auction off Wheel of Time art at the show. However, fan artists are welcome to exhibit their original Wheel of Time art in the Art Show as a “Not for Sale” item.
- The deadline for reserving your display space is Friday, April 7, 2017, though generally we sell out well before that time. We are taking reservations for the show using the online Artist Display Space reservation form. Please contact us at firstname.lastname@example.org if you need assistance or have questions.
- The entry fee for art in the Art Show is $36 per bay (with 4X16 ft. of display space) or $24 per panel (4 ft. X 8 ft.) for artists who will be attending JordanCon. This fee includes your membership for all three days of JordanCon. If you will not be attending JordanCon, the fee is $45 per bay and $30 per panel. A limited number of art tables are available for attending artists at $20 per table ($25 for mail-in artists). Due to space limitations, we are currently limiting all but our Artist Guest of Honor to only one bay, panel or table. If you would like to purchase more space, however, please contact us and we will put your name on a list of artists who requested an additional bay, table or panel. If we still have space available, after April 7, we will contact those artists and give them the opportunity to purchase additional space.
- Your entry fee is required when you make your reservation for the show. We accept Paypal for reservation payments.
- Check-In for all artists goes much faster and more smoothly when we know in advance what art you are bringing to the show. To facilitate this, after you have submitted your reservation form and display fees, we require that you use our online Art Submission form and Print Shop Submission form to enter the pieces you will be bringing. This will also enable us to have bid sheets for your art ready for you when you check in at the show. We ask that all artists submit their art via these forms well in advance of the show. However, we realize that sometimes a change is necessary, so you will be able to login and edit your entries up until the week of the show.
- All artwork to be put in the show must be checked in during the Check-In process at the con on Friday. If any artwork is missing or forgotten during your initial check-in, we regret that we will no longer be able to check in additional pieces at a later time. It simply adds too much complication to our record-keeping and inventory procedures. Please take advantage of the Art Submission and Print Shop Submission forms in advance of the show to ensure you are ready to go when the doors open.
- In case of cancellation, your money will be refunded only if your space is resold. No refunds will be issued for cancellations after April 7, 2017.
- All flat art submitted for display in the show must be matted, mounted, framed, or otherwise finished in a way suitable for hanging to insure that the artwork is undamaged during display. If your artwork requires tablespace, purchase a table during the purchase process. However, due to space constraints, art tables are very limited.
- Upon checking in at the show, each artist will be asked to review their control sheet, which contains the record of pieces they have brought with them to the show for display/sale. Upon checking out of the show, they will be asked to review and sign their control sheet, with adjusted sales totals. After the show, we will email each artist a copy of this control sheet to keep as a record of their participation. There is a similar process for prints checked in to the Print Shop.
- Once entered in the show, no piece may be withdrawn before the close of the show, nor may the conditions of sale (amount of minimum bid, NFS status, etc.) be changed without the express approval of the Art Show director(s).
- All art entered in the show for display and/or auction shall have a bid sheet affixed to it. (We will provide bid sheets at check-in to participating artists, which is one of the advantages of submitting a list of your art in advance.) All bid sheets should contain the following information:
- Title of Art
- Artist Name
- Minimum Bid or Not for Sale (NFS)
- Quick Sale Price (if desired)
- Sunday Sale (after auction) price (if desired)
- All art in the Art Show should be labeled with Title of the work and the Artist’s Name on the back of the piece at minimum, independent of the bid sheet.
- JordanCon is not responsible for theft or damage to pieces displayed. JordanCon does not provide insurance coverage for art displayed or sold at the show. While we make every reasonable attempt to protect your art, we recommend you verify that your insurance coverage extends to display in the show.
- No food, drink, or photography (except by approved media or JordanCon staff) is allowed in the Art Show. Smoking is prohibited throughout the venue.
- Any Art Show Silent Auction item may be purchased outright for the Quick Sale Price as long as there are no bids on the item. As soon as one (1) bid is made, it can no longer be purchased at the Quick Sale Price. It must be bid upon. The highest written bid at the close of the Silent Auction purchases the piece. Any for-sale items with no bids at the close of the auction may be purchased Sunday at the Sunday Sale/After Auction price, if one has been specified.
- The Georgia Department of Revenue requires that sales tax of 7% MUST be paid on Art Show sales. As a convenience to our artists, JordanCon will collect this tax on Art Show and Print Shop sales, fill out the Special Event Form required and send it to the Georgia Department of Revenue on your behalf.
- JordanCon will collect a 10% commission fee on all art sold at the show. A portion of this money will be donated to the Mayo Clinic as an ongoing tribute to Wheel of Time creator, Robert Jordan, who received treatment there for cardiac amyloidosis.
- Teardown of the show begins promptly at 4:30 PM on Sunday, April 23, 2017. To facilitate teardown, any art remaining in the room at this time will be removed by the Art Show's staff.
- Agents, please send a letter of authorization in advance of the show or bring it with you when you check-in.
- Artist/agents will be paid within 30 days of the close of the convention. All payments will be made out to the artist unless instructed otherwise in writing by the artist.
- A signed copy of these rules must be returned by all artists/agents as an indication that they have read, understand, and agree to abide by the rules governing JordanCon’s display and sale of their work. Scans of signed forms submitted by email are also acceptable.
The rules listed for the Art Show above also apply to the Print Shop. The rules below are exclusive to the Print Shop. Please read all of them carefully and sign and return a copy of these rules to indicate that you have read and understand them.
JordanCon is pleased to offer a Print Shop at the con for participating artists and former Artist Guests of Honor who would like to sell prints of some of their work at our show. There is currently no additional charge for this service; however, we do ask that artists limit the size and number of their prints as described below.
- As Print Shop space is limited, we ask our artists to limit themselves to no more than 5 copies of up to 15 separate works. The Print Shop should have no more than 75 copies of your work at the start of the show.
- All prints in the Print Shop should be bagged and boarded. The final size for each of your prints when bagged and boarded should be 16"X20" or less. This is so they will fit easily within the bins in the Print Shop.
Note: Under very special circumstances we may be able to accommodate small numbers of larger sizes, but please contact the Art Show directors in advance to discuss such an exception to our normal rules. We cannot accommodate larger size prints if we do not know about them before the start of the show, and in some cases it may simply not be possible to do so. To avoid disappointment, please contact us in advance..
- All prints submitted to the Print Shop must have a sticker or label attached to the outside of the bag with the following information:
- Piece ID. The Piece ID is generated when you submit your prints via our online Print Shop Submission Form. Please contact us if you need help locating it.
- Title of Art
- Artist Name
- JordanCon will collect a 10% commission on Print Shop sales. There will be no other fee for putting art in the Print Shop this year.
- Submissions to the Print Shop will be done via an online Print Shop Submission Form very similar to the submission form used for Art Show entries. You can enter and edit all Print Shop information up until the week of the show. After that, all changes must be handled onsite, which will delay your check-in.
Preference for space in the show is given to artists/agents who will be attending JordanCon. Should the show sell out, there is a small chance that your mailed-in art may get bumped from the show. Should that occur, we will send you an email by April 7, 2017, and issue a full refund. For this reason, we ask that you wait to send us your mail-in art until after that date. Just keep in mind, that it must be postmarked by April 14, 2017, to be included in the show. Please read the following additional rules that apply to mailed-in art very carefully:
- Please be sure that you art is sent to us after April 7 but postmarked no later than April 14, 2017.
- Include a check to cover return shipping and insurance in the same amount it cost you to ship your art to us. We will use this amount to return any unsold art to you. In the event all of your art sells, we’ll simply return your check.
- All art must be accompanied by an inventory list, to enable us to be sure all the art you meant to send is there. If you have entered all of your pieces into the online Art Submission form, you can simply print it out and include that.
- Prints submitted for the Print Shop must follow the rules listed above in the Print Shop section. Please ensure you have them labelled correctly, using the Piece ID that is generated when you submit them using our Print Shop form.
- A signed copy of these rules must be sent in advance or with the art. Scans of signed forms submitted by email are also acceptable.
- Please be sure your art fits in the display space you bought and please allow room for the bid sheets. If there is too much art for your space, the art show staff will decide which to display and which not to display.
- Your art will be well cared for, but JordanCon cannot be held responsible for art lost or damaged in shipping. Please send art in secure packaging, as the same package will be used to return any unsold items. Mail art to this address:
1425 Market Blvd., Suite 530-68
Roswell, GA 30076
I have read, understand, and hereby agree to these rules for the JordanCon 9 Art Show.
Name of Artist/Agent (Please Print): ____________________________________________
Signature of Artist/Agent: _____________________________________________________